
"This call may be recorded or monitored for quality assurance." How many times have you heard that statement? There's no doubt that Customer Service Representatives (CSR's) have to be monitored. They are many times the first level of contact with the customer. They have to be courteous. They have to know the answers, or at least know where to get the answer. And, they have to be professional. Recording and monitoring can be a great tool in helping to develop a top notch CSR call center, but what does the customer think? Wouldn't it be great if you could get feedback from the customer immediately following the call? IVRI is the solution! Here's the scenario: Let's take a software company that has a centralized CSR support centers that responds to customer inquiry's 24 hours a day. The typical order of events is that the customer calls the toll free 800 customer service number and is put into a queue by a ACD (automated call distributor). During the queue, they hear "Thanks for calling Cutting Edge Software. Your call is important and it will be answered in the order received. This call may also be monitored or recorded for quality assurance. Please hold for the next available customer service representative." To collect customer input after the call via IVRI, just modify the statement above with.. ."if you would like to complete a short survey regarding the quality of service you received, please stay on the line after you speak with the next available customer service representative." After the call has ended with the CSR the customer can be transferred either automatically or manually dependent on the switching system used in the call center. Once the caller is greeted by the IVR system, they can be asked to enter some sort of identifying data (product serial number or phone number) if necessary. Our user-friendly interactive call center prompts the the caller though the short series of questions regarding the quality of service or support they had just received moments ago while it's still very fresh in their mind. How knowledgeable was the CSR? Were all your questions/problems answered or resolved to your satisfaction? The caller can also be allowed to leave a verbal comment if they wish which can be reviewed by both the CSR and the call center supervisor through our MyVoice message retrieval system. At the conclusion of the survey, the system logs the data to the database which can then be reviewed by authorized personnel via the Internet. We can also generate fax or e-mail alerts to call center supervisors notifying them of unusually low ratings, etc. |
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FEATURES |
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- Customers can respond 24 x 7 .
- Multiple languages are available.
- Infinite number of question branches, skip patterns, or triggers.
- Ability to digitally record callers comment/suggestions.
- Review of customer comments via telephone.
- Fax/E-mail customer alerts to authorized personnel.
- Modifications to the questionnaire can be made "on the fly".
- Reporting options include e-mail, print, or the Internet.
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BENEFITS: |
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- Immediate data collection, while customer experience is still fresh.
- Absolute uniformity in the presentation of questions.
- Ability to identify problem areas quickly.
- Immediate feedback.
- Hear customer comments in their own voice.
- Much higher response rates when compared to traditional methods.
- No printing or postage costs which is associated to traditional types of follow-up.
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